AlamedaRecruiter Since 2001
the smart solution for Alameda jobs

Construction Administrator

Location: Alameda
Posted on: February 25, 2021

Job Description:

The Construction Admin. provides administrative and clerical support to the project team for the day to day activities on the project including: administration of subcontracts and all associated construction compliances, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; office management; and initiates and executes project start-up and close-out. In addition, the Project Assistant must meet all deadlines and adhere to company's Policy & Procedures standards.


?Coordinate job site office set up, office and phone equipment, office supplies and vendor's services.

?Responsible for promoting and coordinating sustainable practices with company's Sustainability department and project team.

?Copy, scan, upload files, prepare binders, set up new vendors, and subcontractors.

?Answer phones, greet visitors, order office and food supplies, maintain office and housekeeping of kitchen, mail area, conference room(s) and lobby.

?Distribute incoming mail/ packages and prepare outgoing packages; US Mail, GSO, Fed Ex, UPS, Plan/Drawings Services and couriers.

?Responsible for the Project Accounting process within specified timelines where Sr. Project Assistant or Project Accountant is not assigned to project:

- Review, prepare, and maintain subcontract files, Purchase Orders, Subcontracts, Change Orders, Preliminary Notices, Lien Waivers, and Certificates of Insurance.

- Work closely with Subcontractors to collect monthly progress billings and compliances

- Onsite, electronic processing of Subcontractor and Vendor invoices.

- Review, scan and upload all required construction compliances and documents into CMIC.

?Process new hire field and transfer employees and coordinate field lay off paperwork.

?Enter and verify field payroll for project field and salary in iTIME each week.

?Promote safety during the performance of all daily project responsibilities.

?Ensure completion for all assigned ClickSafety training courses for employees and provide documentation for injured workers.

?Assist project team with project close out tasks including subcontractors and vendors close out, office de-mobilization and move out and archiving project documents, inclusive of all documentation required. and in accordance with company's Policy & Procedures.

?Other duties and tasks as requested by Project Manager.


?Strong computer skills with the ability to use MS Office with proficiency (Word, Excel, Outlook). Knowledge of Adobe Acrobat and Reader.

?Experience using Construction software (CMIC, JD Edwards, Prolog)

?Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents.


?Minimum 2 year degree or related work experience equivalent.

?Three to five years experienced working in the construction industry.

?Three to five years in Accounts Payable: Vendor and Subcontractor invoice processing

?Previous experience in the public sector: Certified Payroll, Prevailing Wage (Davis Bacon Act) and ARRA.

?Understanding and familiar with Mechanics Lien Laws.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Alameda , Construction Administrator, Administration, Clerical , Alameda, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Administration, Clerical Jobs

Office Administrator
Description: Front Desk Role with Legal Assistant Duties 22 per hour Office-Based Position COVID Precautions in Place Entry-Level Opportunity based on-site in San Francisco Please note: To be considered for (more...)
Company: Corporate Immigration Partners
Location: San Francisco
Posted on: 03/6/2021

Part Time Work From Home Typing / Data Entry Clerk - Remote
Description: OPENING Part Time Full Time - Work From Home Typing / Data Entry Clerk Remote Work From Home Job - Entry Level Position We are seeking individuals who are looking for part time or full time work or (more...)
Company: Super Home
Location: San Jose
Posted on: 03/6/2021

Administrative Assistant / Remote
Description: At Certified Mobile Notary Service we are now seeking a professional 1099 Administrative Assistants to work from home. You have the ability to earn money using your (more...)
Company: Certified Mobile Notary Service
Location: San Francisco
Posted on: 03/6/2021

Remote Data Entry Specialist in Long Beach
Description: A financial services company needs applicants for an opening for a Remote
Company: VirtualVocations
Location: Santa Rosa
Posted on: 03/6/2021

Executive Administrative Assistant
Description: We'd love to hear from you if you like br ul li Start-up energy working with a brilliant and passionate team li Exponential growth 10X revenue in 2020 li Flat structure and access to senior (more...)
Location: San Francisco
Posted on: 03/6/2021

Data Entry Reps
Description: We're currently seeking work from home customer service, appointment setting, telemarketing and data entry representatives. You're primary responsibility is to give specialized guidance
Company: Atona
Location: Riverbank
Posted on: 03/6/2021

Office Service Representative I
Description: OverviewUnder general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy (more...)
Company: Canon Business Process Services, Inc.
Location: Oakland
Posted on: 03/6/2021

Driving Instructor/Office Assistant
Description: Bilingual Spanish/English preferred br Roadrunner Driving School is looking for a driving instructor for teens and adults and occasional office assistant. Challenging, fun, rewarding work for the right (more...)
Company: Roadrunner Driving School
Location: Santa Rosa
Posted on: 03/6/2021

Field/Office Engineer - Northern California District
Description: Other locations:Sacramento, CA, US Requisition ID: 112039 Job Level: Entry Level Department: Project Engineering Market: Transportation Employment Type: Full Time Position Overview As a Field Engineer, (more...)
Company: Kiewit Corporation
Location: Sacramento
Posted on: 03/6/2021

Office Clerk
Description: OFFICE CLERK FOR LAW FIRMVierra Magen Marcus LLP is a small Intellectual Property law firm seeking a bright, motivated and detail-oriented office clerk for full time 35hrs/week
Company: Vierra Magen Marcus & DeNiro LLP
Location: San Francisco
Posted on: 03/6/2021

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Alameda RSS job feeds