A GREAT OPPORTUNITY WITH A WELL-KNOWN COMPANY AT THEIR CORPORATE
LOCATION IN ALAMEDA.
The position provides high-level customers service to both external
and internal customers, assisting office services and provide
administrative assistance with a can-do and proactive approach.
Key attributes: The successful candidate will have the confidence
to interact with all levels of personnel and will pride themselves
on their strong work ethic, poised professionalism, superb computer
skills and can-do approach. Punctuality, grace under pressure and
"multi-tasker extraordinaire "a must to thrive in this fast paced
Position Summary: The Receptionist/Administrative Assistant
provides high-level customers service to both external and internal
customers (employees) coordinating office services and
administrative assistance with a "can-do and proactive approach.
The Receptionist/Administrative Assistant shall provide a
professional company image through in-person and phone interaction,
respond to the needs of the office and adhere to company Policy and
ESSENTIAL DUTIES AND RESPONSIBILITIES
Greet and assist clients, visitors and vendors with a courteous and
Answers and transfers incoming calls and responds to inquiries to
ensure accurate and timely
communications are facilitated.
Retrieve, organize and disseminate information by telephone, email,
internet, fax and mail.
Process incoming mail and overnight shipments. Back up outgoing
mail and overnight shipments.
Update and maintain various company lists, Front Desk Procedures
and Office Services Manual.
Prepare and set up conference rooms with electronic equipment,
meeting room tools and refreshments for meetings.
Responsible for and maintains executive kitchen, main conference
room, small conference room and reception/lobby area, ensuring that
rooms are clean, neat, orderly, and properly stocked with
Back up various office support services including purchasing,
contacting vendors and property
management and office equipment maintenance.
Assist in coordination of office events and meetings.
Coordination of corporate birthday program.
Update office floor plans
Assists Office Manager and departments with their administrative
project needs. These responsibilities may include, but not limited
to: processing invoices, scanning orders, mailings, creating
packets, data entry and scheduled meetings, appointments and
travel; Responds to these requests with a 'can-do' approach.
Maintain paper and electronic files.
Manage projects assigned.
Conduct research, complete data analysis and prepare reports.
Compose, write, type, and proofread materials.
Develop internal and external correspondence.
Other duties and tasks as requested.
TECHNICAL SKILLS AND EXPERIENCE
Advanced computer skills require using MS Office with proficiency
(Word, Excel, Publisher and Outlook).
Knowledge of PowerPoint, Adobe Acrobat and Reader.
Adept in learning new software quickly and able to navigate and use
to review, track and upload various documents.
Attention to detail in composing, writing, typing, and proofing
materials with error free work product.
Working knowledge of current office technologies and usage.
LEADERSHIP AND COMMUNICATION SKILLS REQUIRED
Excellent customer service and telephone skills; excellent
listener, strong verbal and written
Dependability, reliability and professional personal presentation
are key core competencies.
Personality contributes to positive company culture.
Highly organized; manage multiple tasks and respond to multiple
Prioritize work load and consistently meet deadlines while
constantly changing tasks and demands. We are an equal employment
opportunity employer and will consider all qualified candidates
without regard to disability or protected veteran status.