Law Firm Office Corrdinator
Company: The ONeil Search Group
Location: Alameda
Posted on: November 20, 2025
|
|
|
Job Description:
Job Description SF office of a global law firm is seeking a
full-time Office Coordinator Minimum 3 years' experience in a law
firm or corporate environment. • Working closely with the Office
Manager, Facilities Coordinator and other members of the
administrative staff, assist with all aspects of office services–
including, but not limited to, duplicating, mail, reception,
catering, conference services and supplies. • Communicate clearly
and effectively with attorneys, professional staff members, clients
and guests by phone, email and in-person. • Responsible for
managing the front desk, answering the phone, greeting visitors,
escorting visiting attorneys/visitors to assigned
offices/conference rooms, and entering all visitor’s names into the
building security application. • Manage and coordinate conference
room scheduling and set up, including catering. • Collaborate with
the Facilities Coordinator in preparation of client and internal
meetings, events and other facilities tasks. • Collaborate with
other departments, including Executive Assistants, Office
Facilities, Legal Support Services, Technology Support Services,
and with other offices. • Assist with ordering supplies, snacks &
beverages, stocking supply rooms and keeping supply rooms
organized. • Assist Office Manager with processing facilities
requests, building forms and vendor COI forms. • Notarize
documents, as applicable. • Perform other administrative duties as
they arise. • Minimum 3 years experience in a law firm or corporate
environment. • Excellent Microsoft Office skills. • Strong verbal,
written and interpersonal skills. • Must be able to manage time,
multiple tasks and work in a team setting. • 5 days in the office
with flexibility to work overtime. Preferred Qualifications: •
Associate’s Degree or business school diploma. • Law firm
experience a plus.
Keywords: The ONeil Search Group, Alameda , Law Firm Office Corrdinator, Administration, Clerical , Alameda, California
