AlamedaRecruiter Since 2001
the smart solution for Alameda jobs

Executive Assistant

Company: LISNR
Location: Oakland
Posted on: November 13, 2019

Job Description:

The Executive Assistant must enjoy working in a fast-moving, entrepreneurial environment and will provide administrative support to our Executive Team. The ideal individual will be a self-starter and have the ability to exercise good judgment and tact in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. Being able to manage time effectively and anticipate the needs of the Executive Team while maintaining the ability to balance among competing priorities is a must.--Responsibilities:Assist the Executive Team in day to day operationsCalendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, board and committee meetings and meetings with internal business partners across global time zonesCoordination of complex meetings across global time zonesConserve Executives time by reading and routing email, drafting letters and documents, collecting and analyzing information, initiating meetings and greeting guestsSchedule, plan, and coordinate events and meetings onsite and offsite, including research and preparation of meeting materials. Coordinate meeting logistics including location and ratesHandle information requests and performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls

Aid with presentations and meeting agendas for upcoming meetings with the Board of Directors--Prepare robust reports for a variety of business functionsDomestic and International Travel ArrangementsPlan and execute team eventsEscalates issues to the Executive when appropriate but able to resolve most of them independentlyAble to work non-standard, flexible work hours as requiredSpecial Projects as requested--Preparing, managing workflow of confidential business contracts and documenting the contracts (NDAs, Sales Contracts, etc.)Coordinating and scheduling any group meetings, including planning and facilitating any office eventsManage vendor services for the office. Includes cleaning staff, security, electrical, plumbing, HVAC, and any specific issues with the LISNR office--Keeping track of and reporting expenses for office needsMonitor, maintain and purchase office supplies inventory; including snacks, coffee, and refreshmentsOversee office upkeep (dishes, garbage, refrigerator cleanliness) and mail--Skills and Experience:Bachelors in Business or equivalent--Prior Executive Admin experience requiredSalesforce experience preferredMust have car and drivers license for occasional errandsAbility to work in a highly ambiguous environmentExcellent verbal and communication skillsSuperb organizational skills and attention to detailExperience working at a tech startup highly preferredExpert-level skills with G-Suite (Calendar, sheets, docs) a mustProficient in Microsoft Office Suit (Outlook, Word, Excel, Powerpoint)Self starter with excellent organization skills and detail orientedCan make sound judgment calls under conflicting circumstancesSolutions orientedFlexible and accommodating to last minute additions and changes to schedulesOpen availability to support executives in varying time-zonesExceptional written, verbal, and interpersonal communication skillsExcellent time management skills and ability to multi-task and prioritize work----LISNR INC. reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

Keywords: LISNR, Alameda , Executive Assistant, Professions , Oakland, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Professions Jobs

CDL A Truck Driver Company Drivers Stockton
Description: Company Driver - Local - 24.50, Flatbed, Benefits after 30 days Requisition ID:733 For More Information, Contact a Recruiter 1.800.935.3131 Pay Benefits
Company: Cardinal Logistics Management
Location: Tracy
Posted on: 12/13/2019

Director, Supplier Engineering
Description: Director, Supplier Engineering North America-North America-United States-CA-Sunnyvale As an essential member of the Supply Chain team, the Director of Supplier Engineering will create and drive process (more...)
Company: Leica Biosystems
Location: Sunnyvale
Posted on: 12/13/2019

CDL-A Dedicated Truck Driver - Local Home Daily
Description: Call 888-435-1712 br br CDL- A Dedicated Truck Driver - Local Home Daily Your Miles Take You Further On Local Runs With Hub Group At Hub Group, we believe in employing the best drivers
Company: Hub Group Trucking
Location: Tracy
Posted on: 12/13/2019

CDL A Local, Drayage, OTR Truck Drivers - Home Daily, Paid Weekly
Description: Hiring Company Drivers Local Regional Routes Available Truck Driver Benefits Local, Drayage OTR routes available br Hometime
Company: Gardner Trucking
Location: Tracy
Posted on: 12/13/2019

Hazmat Technician
Description: Job Description:COMPANY: Supply Chain POSITION: Hazmat Technician DEPARTMENT: Hourly STATUS: Full Time SHIFT: First / Day REQ : 3584578 DATE POSTED: November 1, 2019 LOCATION: 1700 East Pescadero Ave, (more...)
Company: DHL Supply Chain
Location: Tracy
Posted on: 12/13/2019

Maintenance Mechanic
Description: Maintenance Mechanic FULL-TIME Possess specific fundamental knowledge of bearings, power transmission equipment, hydraulics/pneumatics, lubrication, fluid pumping systems, heat transfer, welding principles, (more...)
Company: Commercial Metals Company
Location: Tracy
Posted on: 12/13/2019

Description: The West County Transportation Agency is a Joint Powers Agency formed of seventeen school districts in Western Sonoma County. Our primary responsibility is to provide cooperative, centralized, cost efficient, (more...)
Company: West County Transportation Agency
Location: Santa Rosa
Posted on: 12/13/2019

In House Counsel Jobs California - JDHuntr 32863 Senior Attorney Operations / Construction, San Jos
Description: In House Counsel Jobs California - JDHuntr 32863 Senior Attorney Operations / Construction, San Jose, CA To apply go to
Company: JDHuntr In-House Counsel Jobs
Location: Sunnyvale
Posted on: 12/13/2019

IC&E Technician II
Description: Description br Job Summary: responsibilities include but are not limited to the following, other duties may be assigned : br br Maintains and repairs electrical equipment and instrumentation. Monitors, (more...)
Company: Calpine
Location: Gilroy
Posted on: 12/13/2019

Supply Chain Associate
Description: here at cl--, we have become known for our tile collaborations with artists and designers, however, it is our long-term aim to broaden everyone's concept of tile and to transform it from being a functional (more...)
Company: cl-- tile
Location: San Rafael
Posted on: 12/13/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Alameda RSS job feeds